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The Nominating Committee is appointed by the President of the Board of Trustees in accordance with the bylaws of The Renal Network, Inc.
The Nominating Committee is charged with the following tasks:
1.) Ensuring that the nomination and election processes are carried out according to the bylaws of The Renal Network, Inc., according to the guidelines specified in this protocol.
2.) Verifying that persons seeking nomination to a standing committee of The Renal Network are qualified by virtue of credentials submitted for consideration.
3.) Soliciting individuals to seek nomination, when necessary and/or appropriate.
The standing committees which are maintained through the election process include the Board of Trustees, the Medical Review Board (MRB), and categorical memberships on the Network Coordinating Council (Council), as necessary. Meetings are scheduled at the discretion of the Nominating Committee chairperson, in accordance with guidelines stated in this protocol.
1.) NOMINATION PROCESS. Nominations to vacancies on the standing committees will open each year on January 1. Nominations will be accepted for terms of office which will begin the following January 1; all terms are three-year terms. For example, the nomination process will open on January 1, 2002 for terms of office which begin on January 1, 2003 and expire on December 31, 2005.
The nominations process will be made known to The Renal Network members via a mailing to Facility Representatives, through The Renal Network home page, newsletter, and/or other mailings as possible. The information will include the positions which will be open, a description of all positions for standing committees, and a Nomination Form. All candidates seeking nomination will be asked to complete and submit the Nomination Form, available from The Renal Network office.
All members of standing committees whose terms will expire will be notified directly via letter from The Renal Network office. The letter will inform them of their eligibility to be nominated for another term to that standing committee, as well as positions open on the other standing committees. If they so chose, these individuals will follow the nomination process to be re-nominated to their standing committee.
The nomination process will close with the adjournment of the annual meeting of the Council.
2.) NOMINATION FORM. Each year, official nomination forms will be designed for each standing committee on which positions will be open. Samples of these forms will be distributed with mailings informing The Renal Network membership of the nomination process. Individuals seeking nominations are to complete the form and submit it to The Renal Network office with a curriculum vita or resume. Only those submitting the appropriate form and documentation will be considered for nomination.
When the slate is complete the personal statements of the candidates, as written on the Nomination Forms, will be distributed for background information, first to the Board of Trustees for approval, and finally to the Council with a ballot for a vote.
3.) NOMINATING COMMITTEE MEETING. Within 90 days of the adjournment of the annual meeting of the Council, the Nominating Committee will meet to consider the candidates seeking nomination to available positions on the standing committees. Candidates shall be reviewed and chosen based on the credentials listed on the Nomination Forms and CVs or resumes, and on the following considerations:
By September 1st, the Nominating Committee will have finalized all nominations and submit a slate to the Board of Trustees for approval.
When approved, the slate will be distributed to members of The Renal Network Coordinating Council. Each council member will receive the list of nominees and a copy of the personal statements of the candidates from the Nomination Forms.
The election will take place by a mail ballot of the Council membership in the fall. Election results will be made known to all of the nominees, Board of Trustees, Medical Review Board, and Council membership during December.
STANDING COMMITTEE DESCRIPTIONS. The Nominating Committee approves candidates for nomination to the Board of Trustees, the Medical Review Board, as well as categorical members to the Network Coordinating Council when a vacancy occurs.
Board of Trustees. The Board of Trustees establishes policies for the corporation, and otherwise is empowered to carry out all of the duties, powers and responsibilities of the corporation. The Board of Trustees routinely reviews all budget items and financial matters for the Network, ensures the Network contract with the Health Care Financing Administration is being maintained appropriately, approves of activities proposed by the Medical Review Board and Patient Leadership Council, and approves policies and procedures for the Network, as necessary.
Membership of the Board of Trustees is defined by the bylaws.
Candidates for elected positions on the Board of Trustees must:
Medical Review Board. The Medical Review Board serves as the primary advisory panel for all Network quality improvement activities, including clinical performance measures, facility review, medical care evaluation studies, patient grievances, special studies and surveys regarding the health care delivery to ESRD patients.
The charges for the Medical Review Board are derived from two mandates:
To meet these responsibilities in an ongoing and consistent manner, the Medical Review Board is divided into three subcommittees, each with specific charges. These subcommittees and their focus area are as follows:
Quality Improvement: This subcommittee is assigned the task of looking at quality of care issues, including the review of chart audits and site visits, and requests corrective action plans, when necessary, and checks the follow-up of these requests.
Data Analysis: This subcommittee looks at data routinely collected by The Renal Network, as well as recommending additional data which could be analyzed routinely, or for special study and quality improvement projects.
Patient Relations: This subcommittee deals with matters which directly affect patients, such as grievances, access to transplant and home therapies, as well as vocational rehabilitation. The subcommittee deals with grievances on an ongoing basis until each is resolved.
Membership of the Medical Review Board is defined by the bylaws.
Candidates for elected positions to the Medical Review Board must:
Network Coordinating Council - Categorical Memberships. The Network Coordinating Council is representative of the membership of The Renal Network, Inc., and serves in an informational/advisory capacity. The Network Coordinating Council includes a representative of each current Medicare approved end-stage renal disease facilities. Representatives are appointed by the Medical Director or the Administrator of each facility.
These representatives may be in one of the following disciplines:
If these disciplines are not represented through the normal appointment process of the facility representatives, the position will be filled as a categorical membership.
Candidates for these positions must: